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Page Index Minutes August 4, 2009 Meeting (Special) Minutes August 17, 2009 Meeting (Regular) Minutes September 21, 2009 Meeting (Regular) Minutes October 1, 2009 Meeting (Expulsion Hearing) Minutes October 5, 2009 Meeting (Special) Minutes October 19, 2009 Meeting (Regular) Minutes November 16, 2009 Meeting (Public Hearing Cost Cap Waiver) Minutes November 16, 2009 Meeting (Regular) Minutes December 14, 2009 Meeting (Regular) and Tax Levy Minutes January 25, 2010 Meeting (Regular) Minutes February 22, 2010 Meeting (Regular) Minutes March 15, 2010 Meeting (Regular) Minutes April 19, 2010 Meeting (Regular) Minutes May 17, 2010 Meeting (Regular) Minutes June 21, 2010 Meeting (Regular) Minutes July 19, 2010 Meeting (Regular) SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m.
SPECIAL MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Herb Williams, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Maddox stated that Bill Niepoetter passed away on July 25, 2009.
Heather Day entered the meeting at 7:04 p.m.
III. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body?
Return to Open Session:
IV. Shall the Board accept Todd Cook’s resignation with regrets as High School Volleyball Coach?
V. Shall the Board accept Ken Benjamin’s resignation with regrets as Elementary Physical Education Teacher?
VI. Shall the Board accept Marilyn Braun’s resignation with regrets as Title I Parent Coordinator/Elementary School Nurse?
VII. Shall the Board employ Darlene Phillips as Title I Aide/Isolation Monitor/Study Hall Monitor?
VIII. Shall the Board employ David Schauer as High School Girls’ and Boys’ Golf Coach?
IX. Adjournment
Approved: _________________________________ Board President
Approved: _________________________________ Board Secretary
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m. 6:15 p.m. Building Tour
The Board toured the Elementary School and the Jr.-Sr. High School and viewed recent projects that were completed.
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Jeremy Jett, Julie Copple, Lisa Vonder Haar, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Maddox stated that he had several recognitions listed in the handout he gave to the Board. Mr. Maddox reviewed the list with the Board members. Mr. Maddox stated that Mrs. Gregory has been doing a great job with registration and all the new students that have enrolled. b. Mrs. Gore stated that the Junior Cheer Squad went to Des Moines, Iowa and placed 1st, 1st and 2nd. Bradley Jordan won the Amanda Howell Memorial Award in tumbling and trampling. c. Mr. Schulte stated that current enrollment for the elementary building is at 303 with 20 new students. Mr. Rohner did a great job with the summer reading program. It consisted of 3 teachers. There were 20 students enrolled for 20 days in June. There was an 86% attendance rate. Several students had perfect attendance. Mr. Schulte commended Mrs. Schlau for her work preparing for registration and the start of school.
III. Removal of Items from Consent Agenda
a. Item 5 was removed from the Consent Agenda. Item 5 became k. under New Business.
IV. Recognition and comments from employees and public
a. Mrs. Vonder Haar said she loves her air conditioning.
V. Board Committee Reports
a. There were no Board Committee reports.
VI. Other Reports
a. There were no other reports.
VII. Old Business
a. There was no old business.
VIII. New Business
a. Shall the following Consent Agenda items be approved? 1. Approval of open and closed minutes from the July 20, 2009 and August 4, 2009 meetings 2. Approval of activity fund, accounts and expenditures 3. Approval of August bills and payroll 4. Approval of repayment of the Revolving Fund 5. Accept Jane Conrad Wayer’s resignation with regrets as High School Cheerleading Sponsor 6. Approve the first reading of the following Press policies: 2:70-E Checklist for Filling Board Vacancies By Appointment 2:260 Uniform Grievance Procedure 5:220 Substitute Teachers 6:15 School Accountability
b. Shall the Board approve the purchase and installation of three Bryant 3-ton ductless split systems?
c. Shall the Board approve the tentative budget for fiscal year 2010 as presented and be made available for public inspection beginning August 18, 2009 with the public budget hearing being set at 6:45 p.m. on September 21, 2009 at the Junior-Senior High School to be followed by the regular September meeting?
d. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body?
Return to Open Session:
e. Shall the Board approve Heather Day’s request to serve as Junior High Girls’ Basketball Volunteer Assistant Coach?
f. Shall the Board approve Mike Gold’s request to serve as High School Boys’ Baseball Volunteer Assistant Coach?
g. Shall the Board employ Lauren Caldwell as Elementary Physical Education Teacher conditional upon meeting all Illinois certification requirements?
h. Shall the Board employ Jill Belcher as Title I Parent Coordinator/Elementary School Nurse?
i. Shall the board employ Lauren Caldwell as High School Volleyball Caoch?
j. Shall the Board approve Clicker Merten’s request to serve as High School Volleyball Volunteer Assistant Coach?
k. Shall the Board approve the Regional Office of Education list of substitute teachers?
IX. Superintendent’s Report
Mrs. Garrison addressed the Board on the following issues: - The Teachers’ Workshop was held today and it went very well. Students will be in attendance tomorrow. - The District is having early dismissal this week. The elementary dismisses at 2:05 p.m. and the junior-senior high dismisses at 2:15 p.m. - The District audit was performed early this month. The District was sited on purchase orders. Items are being ordered before a purchase order is filled out and approved by the Superintendent.
X. Communications
a. The Board receiving a thank you note from Jennifer Garrison.
XI. Adjournment
Approved: _________________________________ Board President
Approved: _________________________________ Board Secretary
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room
NEW EMPLOYEE RECEPTION 6:15 p.m. Sandoval Junior-Senior High School Cafetorium
A new employee reception was held at the Sandoval Junior-Senior High School Cafetorium. The reception was held to welcome all new staff members to the District and for staff members to meet the Board of Education. Dessert and refreshments were served.
PUBLIC HEARING ON FY 2010 BUDGET 6:45 p.m.
I. Roll Call
a. President Morris opened the public hearing with the roll call. Also present: Doug Ess, Jim Maddox, David Schulte, Angela Pate, Julie Nolte, Stephanie Rhodes, Superintendent Jennifer Garrison, Board Recording Secretary, Teresa Cooksey.
Heather Day X Rae Ann Gore X Susan Lyons X Clicker Absent Merten Tammy Neu X Mel Wood X Stephen Morris X Time: 6:51 pm
II. Public Comments
a. There were no comments from the public.
III. Adjournment
Heather Day X Rae Ann Gore 1st Susan Lyons X Clicker Absent Merten Tammy Neu X Mel Wood 2nd Stephen Morris X Time: 6:51 pm
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Doug Ess, Angela Pate, Julie Nolte, Stephanie Rhodes, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Schulte stated that everyone is busy with the start of school. b. President Morris thanked the new employees for coming to the reception. c. Mr. Maddox stated that MicKayla Schulte’s picture was in the newspaper. Mr. Maddox commended MicKayla for cutting her hair and donating it to Locks of Love. Mr. Maddox thanked Mrs. Lyons for helping to pay for two park benches that will be put in front of the school. The park benches are in memory of Kyle Lyons. A memorial service will be held after the benches are installed.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. President Morris said hello to everyone.
V. Board Committee Reports
a. The Transportation Committee met on September 8, 2009. Mrs. Gore stated that the meeting went well and was beneficial to both parties. President Morris stated both parties are agreeable to working together and have a good working relationship. b. The Finance Committee met on September 8, 2009. Mrs. Lyons stated that the tentative budget and the budget deficit plan was reviewed. They brainstormed on ideas to save money. Mr. Rohner attended the meeting.
VI. Other Reports
a. Doug Ess from Glass and Shuffett was present to review the FY09 audit. Mr. Ess thanked the staff for all their assistance with the audit. The main product of the audit report are three letters addressed to the Board. The letters summarize the results of the audit. The first letter is the Independent Auditor’s Report. The second letter is the Government Auditing Standards Letter. The third letter is regarding the Single Audit that was performed. The profile score is 2.55 which is a watch status. The Annual Financial Report shows one finding. The finding is an internal control issue. An employee has incompatible duties. The employee reconciles bank statements, can sign checks and controls the books and records. The recommendation was to remove the employee from the signature account which has already been implemented. There is an extra letter regarding purchase order procedures. In the review of the purchase orders, it was found that purchase orders were dated after the invoice date and some invoices did not have purchase orders.
VII. Old Business
a. Shall the Board approve to have Consolidated Fence install a new fence at the Elementary School?
VIII. New Business
a. Shall the following Consent Agenda items be approved? 1. Approval of open and closed minutes from the August 17, 2009 meeting 2. Approval of activity fund, accounts and expenditures 3. Approval of September bills and payroll 4. Approval of repayment of the Revolving Fund 5. Approve Joint Agreement Resolution with Okaw Area Vocational Center 6. Approve 2009-2010 Application for Recognition of Schools 7. Approve the second reading of the following Press Plus policies: 2:70-E Checklist for Filling Board Vacancies By Appointment 2:260 Uniform Grievance Procedure 5:220 Substitute Teachers 6:15 School Accountability 8. Approve Frank Caraker’s early graduation request 9. Approve Blaine Loker’s early graduation request 10. Approve David Wooden’s early graduation request 11. Approve Michael Hunt’s early graduation request
b. Shall the Board approve the purchase and installation of one Bryant 3-ton ductless split system?
c. Shall the Board adjourn to Closed Session: Purpose 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. 2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 3. Student disciplinary measures 4. The placement of individual students in special education programs and other matters relating to individual students. 5. Discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
Clicker Merten entered Closed Session at 8:39 p.m.
Return to Open Session:
d. Shall the Board approve the FY09 Annual Financial Report as presented?
e. Shall the Board approve the FY10 budget as presented?
f. Shall the Board adopt the Three Year Budget Deficit Reduction Plan required by ISBE for FY2010-11, FY 2011-12, and FY 2012-13?
g. Shall the Board keep past closed session minutes from January 26, 2009 through August 17, 2009 closed?
h. Shall the Board approve the addendum to the Transportation Contract?
i. Shall the Board employ Kim Schulte as Junior High Cheerleading Sponsor?
IX. Superintendent’s Report
Mrs. Garrison addressed the Board on the following issues: - Mrs. Garrison reminded the Board that the self-evaluation, which will be conducted by IASB, will be held in October. There is an online survey that needs to be completed by each Board member. - Due to a new Public Act that was passed, all contracts must be posted on the District website by October 1, 2009. The Teachers’ Contract, the Educational Support Personnel Contract and an Administrative Salary Report will be posted.
X. Communications
a. The were no communications.
XI. Adjournment
Approved: _________________________________ Board President
Approved: _________________________________ Board Secretary SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 EXPULSION HEARING Sandoval Junior-Senior High School Board Room 5:45 P.M. MEETING MINUTES
I. Roll Call
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Jim Maddox, Superintendent Jennifer Garrison.
II. Recognition and comments from employees and public
a. Mr. Maddox gave an update on Scholar Bowl.
III. Shall the Board adjourn to Closed Session to discuss student disciplinary measures, conduct an Expulsion Hearing, placement of individual students in special education programs and other matters relating to individual students?
Rae Ann Gore entered Closed Session at 5:52 p.m.
Return to Open Session:
IV. Shall the Board expel student #201032 from school for the remainder of the 2009-2010 school year and recommend that the expulsion be rescinded should the student transfer to and successfully attend the Regional Safe School Program during the term of the expulsion?
V. Adjournment
Approved: _________________________________ Board President
Approved: _________________________________ Board Secretary ANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION SELF-EVALUATION MEETING Sandoval Junior-Senior High School Board Room 6:30 P.M. MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Larry Dirks, Superintendent Jennifer Garrison.
II. Recognition and comments from employees and public
a. There were no recognitions or comments from employees and public.
III. Shall the Board adjourn to Closed Session for the purpose of performing a Board Self-Evaluation with Larry Dirks, Field Service Director of the Illinois Association of School Boards?
Return to Open Session:
IV. Adjournment
Approved: _________________________________ Board President Approved: _________________________________ Board Secretary
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m.
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: David Schauer, Mark Ritter, Dave Pool, Barth Bookhout, Marsha Kelly, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Schulte commended the five teachers at the elementary school who are still pursuing National Board Certification despite the funding situation. Those teachers are Margarite Rohner, John Rohner, Angela pate, Debbie Conrad and Robbyn Stocking. Seventy-one students met the requirements to have pizza with the Principal. The requirements are no absences and no discipline issues.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. President Morris welcomed everyone to the meeting.
V. Board Committee Reports
a. There were no Board Committee reports.
VI. Other Reports
a. David Pool and Mark Ritter from Design Architects addressed the Board regarding their services and how they operate. Design Architects is a division of Hurst-Rosche Engineers. About ninety five percent of their business is public government entities. Normally, architects firms work on a percentage basis. Design Architects works on a lump sum fee. The amount is fixed unless the project grows. If the project grows, then the fee would be
adjusted. When a project is being considered, a budget is worked out first. Design Architects uses an Indefinite Delivery Contract and works off purchase orders. The contract has no project scope and has length of time. The District is never obligated beyond the purchase order.
VII. Old Business
a. There was no old business.
VIII. New Business
a. Shall the following Consent Agenda items be approved? 1. Approval of open and closed minutes from September 21, 2009, October 1, 2009 and October 5, 2009 2. Approval of activity fund, accounts and expenditures 3. Approval of October bills and payroll 4. Approval of repayment of the Revolving Fund 5. Accept Josh Boatright’s resignation as student custodial worker with regrets 6. Approve Nicole Brummet’s early graduation request
b. Shall the Board approve the Indefinite Delivery Form of Agreement Between Owner and Architect with Design Architects?
c. Shall the Board approve the Interagency Agreement with Illinois Department of Healthcare and Family Services?
d. Shall the Board approve consolidating the individual scholarships into one scholarship account in the Sandoval Junior-Senior High School Activity Fund?
e. The Board set a Finance Committee Meeting for November 4, 2009 at 5:00 p.m.
f. Shall the Board approve the Internet Safety District Plan?
g. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body?
Return to Open Session:
h. Shall the Board approve the ISBE Application for Provisional Vocational Certificate for Mrs. Jill Belcher?
i. Shall the Board employ Matt Finley as High School Girls’ Assistant Basketball Coach?
j. Employ High School Cheerleading Sponsor
1. No action was taken on this item.
IX. Principals’ Report
a. Mr. Maddox gave the Board members a handout containing student and staff recognitions. Mr. Maddox stated that the Beta Club will be holding a blood drive on October 28, 2009. The benches in memory of Kyle Lyons have been installed. Mr. Maddox will notify everyone when the memorial service will be held. Parent-Teacher Conferences will be held on November 2, 2009
b. Mr. Schulte thanked the Board on behalf of Mr. Pennington and himself for installing the new fence at the elementary building. Mr. Schulte reported that today there were 30 students out sick. Students are given masks to wear if they have a fever of 100 degrees or higher. Cleaning computers, promoting hand washing and cleaning desks are just a few of
the things being done to stop the spread of germs. The new staff members are fitting in very well. Everyone at the elementary building is prepared for the Parent-Teacher Conferences. The Elementary Halloween Parade will be at 4:00 p.m. on October 30, 2009.
IIX. Superintendent’s Report
Mrs. Garrison addressed the Board on the following issues: - Mrs. Garrison is working a curriculum alignment since the budget was adopted. - Mrs. Garrison will be attending the Superintendent’s Conference in Springfield on October 27th and 28th. - The District will a mini compliance visit from the ROE on November 12, 2009. - The Board will need to hold an Administrative Cost Cap Waiver Hearing on November 16, 2009 at 6:45 p.m. before the regular Board meeting. - Mrs. Garrison asked that the Board members going to the Chicago Conference stay after the meeting is over to discuss travel arrangements.
X. Communications
a. There were no communications.
XI. Adjournment
Approved: _________________________________ Board President Approved: _________________________________ Board Secretary SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING November 16, 2009 Sandoval Junior-Senior High School Board Room
PUBLIC HEARING ON ADMINISTRATIVE COST CAP WAIVER 6:45 p.m.
I. Roll Call
a. President Morris opened the public hearing with the roll call. Also present: Mary Sanders, Vickie Kees, Lucas Crawford, Connie Mudd, Carl Michael, Rose Brandmeyer, Hollice Pulver, Christine Hollenkamp, MaryJoh Hughes, David Schulte, Jim Maddox, Superintendent Jennifer Garrison, Board Recording Secretary, Teresa Cooksey.
Heather Day Absent Rae Ann Gore Absent Susan Lyons X Clicker X Merten Tammy Neu X Mel Wood X Stephen Morris X Time: 6:49 pm
II. Public Comments
a. President Morris and Superintendent Garrison explained that the Administrative Cost Cap Waiver is required due to the administrative salary increase exceeded the five percent cap. The cap was exceeded because the District went from two Interim Superintendents, which are considered part-time Superintendents, to a full-time Superintendent. The Regional Office of Education requires Districts to have full-time Superintendents. The next step after approval by the Board will be to mail the waiver to the Illinois State Board of Education. The waiver will then be submitted to the General Assembly for approval. There were no comments from the public.
III. Shall the Board approve the submission of the waiver to the Illinois State Board of Education?
Heather Day Absent Rae Ann Gore Absent Susan Lyons X Clicker 1st Merten Tammy Neu X Mel Wood 2nd Stephen Morris X
Rae Ann Gore entered the meeting at 6:51 p.m.
IV. Adjournment
Heather Day Absent Rae Ann Gore X Susan Lyons X Clicker X Merten Tammy Neu 2nd Mel Wood 1st Stephen Morris X Time: 6:52 pm
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Mary Sanders, Vickie Kees, Lucas Crawford, Connie Mudd, Carl Michael, Rose Brandmeyer, Hollice Pulver, Christine Hollenkamp, MaryJoh Hughes, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Wood stated that Stephanie Hilton-Siebert is now the President/CEO of Salem Township Hospital.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. President Morris said hello to everyone in attendance. President Morris stated that if anyone was attending for the tax levy, the hearing would be held in December. Several members of the audience expressed their concern over having their taxes raised. It was stated by audience members that they just can’t afford to have taxes raised and that the District should look at the budget to see what cuts can be made. Superintendent Garrison Stated that the budget for FY10 is already set and that cuts are being made where possible. A Deficit Reduction Plan has been approved for next year and that it is a work in progress.
V. Board Committee Reports
a. Mrs. Lyons stated that the Finance Committee held a meeting on November 4, 2009. Two tax levy scenarios were reviewed at the meeting. A list of recommended budget cuts were discussed. Mr. Merten asked if there would be another meeting with the full Board to discuss budget cuts. At the December Board meeting, the Board will schedule a meeting in January to discuss the cuts.
VI. Other Reports
a. Miss Mudd addressed the Board regarding the 2010 Library Grant Program. One requirement of the grant is to make a presentation to the Board. The District has been receiving the grant since 1991. The grant usually is funded at about seventy-five cents per student. Last year, the District received about $375.00. Miss Mudd stated that she does not know what the funding will be for the 2009-2010 school year.
VII. Principals’ Report
a. Mr. Maddox gave a handout to the Board regarding the student and staff recognitions. Mr. Maddox stated that on average the junior-senior high has about 12 to 15 students out for some type of sickness each day. A ceremony was held last week to dedicate the benches that were installed in honor of Kyle Lyons. The School Improvement Plan for the junior- senior high will be presented to the Board in December. Mr. Maddox reviewed the school report cards for the junior high and high school. President Morris stated that he does see improvement.
Tammy Neu left the meeting at 7:25 p.m.
b. Mr. Schulte gave the Board handouts on the honor roll and the parent-teacher conference summary. Mr. Schulte reviewed the school report card for the elementary school with the Board. The elementary school did not make APY last year.
VIII. Superintendent’s Report
a. Mrs. Garrison stated that herself and four Board members will be leaving on Thursday, November 19th to attend the Chicago Conference. Mrs. Garrison stated that State Superintendent Chris Koch had stated that there is a possible decrease in General State Aid next year of about $80,000.00 and about a $50,000.00 decrease in the Pre-K grant.
IX. Old Business
a. There was no old business.
X. New Business
a. Shall the following Consent Agenda items be approved? 1. Approval of open and closed minutes from October 19, 2009 2. Approval of activity fund, accounts and expenditures 3. Approval of November bills and payroll 4. Approval of repayment of the Revolving Fund 5. Approve participation in the FY0 School District Library Grant Program 6. Approve the 2009 Illinois School Report Card, as presented
b. Shall the Board approve the resolution regarding estimated amounts necessary to be levied for the year 2009 and schedule the Truth in Taxation Hearing on Monday, December 14, 2009 at 6:45 p.m.?
c. The Board formed a Policy Committee consisting of the following members: - Stephen Morris - Clicker Merten - Mel Wood
d. The Board set a Policy Committee meeting for December 2, 2009 at 5:30 p.m. to be held in the Board Conference Room at the Sandoval Junior-Senior High School.
e. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees?
Return to Open Session:
f. Shall the Board employ Cory Benzing as a Part-Time Student Custodian?
g. Shall the Board approve maternity leave for Angela Pate from January 4, 2010 to March 1, 2010?
h. Shall the Board approve the ISBE Application for Provisional Vocational Certificate for Brenda Kunick?
XI. Communications
a. The Board received a thank you note from Tracy Pearce for flowers that were sent to her when she was in the hospital. President Morris thanked the Board for the plant that was sent to Mrs. Morris when her stepmother passed away.
XII. Adjournment
Approved: _________________________________ Board President
Approved: _________________________________ Board Secretary
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room
PUBLIC HEARING ON PROPOSED PROPERTY TAX LEVY 6:45 p.m.
I. Roll Call
a. President Morris opened the public hearing with the roll call. Also present: Evan Deadmond, Gaye Butler, Tracy Pearce, Maribeth Detmer, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
Heather Day Absent Rae Ann Gore X Susan Lyons X Clicker X Merten Tammy Neu X Mel Wood Absent Stephen Morris X Time: 6:45 pm
II. Public Comments
a. Evan Deadmond gave the Board a handout regarding tax levies. This is information that Mr. Deadmond had gathered and wanted to make sure that the Board knew this information. President Morris thanked Mr. Deadmond for the information and reminded Board members of the comments that were made at the November meeting regarding the tax levy.
Heather Day entered the meeting at 6:47 p.m.
III. Adjournment
Heather Day X Rae Ann Gore 1st Susan Lyons X Clicker 2nd Merten Tammy Neu X Mel Wood X Stephen Morris X Time: 6:52 pm
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Evan Deadmond, Gaye Butler, Tracy Pearce, Maribeth Detmer, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. There were no student or staff recognitions.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. There were no comments from the employees or public.
V. Board Committee Reports
a. Policy Committee – The Policy Committee met December 2, 2009 to review policies that were received from Press Plus. President Morris stated that the policies had legal language changes so the policies would match the Illinois School Code. Superintendent Garrison stated that the committee is recommending keeping the current policy on 6:320 due to contradicting language with the proposed policy.
VI. Other Reports
a. ITBS Report – Mrs. Butler stated that a each Board member has a handout in their packet on the ITBS testing. ITBS tests were taken in November and sent to the ROE office to score and return. The test included each student in the District and does not leave out special education students. Mrs. Bulter reviewed each grade with the Board members.
b. Chicago Conference Report – President Morris, Superintendent Garrison, Tammy Neu, Heather Day and Clicker Merten attended the Chicago Conference in November. Mr. Merten attended workshops such as Going Green, which talked about electronic recordkeeping. He also attended workshops on School Board Governance and Board Goal Setting. He stated that he appreciated being able to go to the conference. Mrs. Day and Ms. Neu attended some of the same sessions. They attended a workshop on tax levies and a workshop on PTA/PTO. This workshop talked about parents signing a commitment card at registration. The parents would help with bulletin boards, make copies, work on maintenance projects, read with students, etc. President Morris and Superintendent Garrison attended some of the some workshops. They went to workshops on goal setting, geothermal, 1% sales tax and President Morris attended the Board President Roundtable. Superintendent Garrison also presented for the New Teacher Induction and attended the New Superintendents Roundtable.
VII. Principals’ Report
a. Mr. Schulte stated that the elementary staff is working hard on PBIS. All parents are invited to a RTI informational meeting on January 15, 2010 at 6:00 p.m. There were no infractions on the Health/Life Safety visit that took place in November. The elementary school will have a lockdown drill on January 15, 2010. The fifth and sixth grade music program was held at the elementary. Mrs. Bundy and Mr. Reynolds did a good job and there was a good turnout for the program. Buddy Pennington had a wreck last Friday. He is fine, but has a sore arm and leg. He is at work Mel Wood entered the meeting at 7:29 p.m.
b. Mr. Maddox gave the Board a handout containing activities that are going on and student and staff recognitions. There were no findings during the Health/Life Safety visit that occurred in November. The Junior-Senior High School is also working on PBIS. Semester exams are this week. There will be a lockdown drill on January 15, 2010 at the Junior- Senior High School. The Sandoval High School received a letter from ISBE that states the school is in the lower 5% of Illinois schools.
VIII. Superintendent’s Report
a. Illinois Race to the Top Application – Mrs. Garrison stated the Race to the Top funds is federal grant money and Illinois is applying for four hundred million. Fifty percent of that amount will stay at the State Board. Twenty-five percent will go to Chicago and twenty- five percent will go to down state schools. By estimates, Sandoval Schools could get $100,000.00 for four years. There are a lot of strings attached if the school gets the money. Applications are due January 11, 2010 due to the State Board.
b. Report on Accomplishment of Goals – Mrs. Garrison gave the Board members handouts listing her goals and what she has accomplished. She also gave the Board members a copy of the Board brochure that she is working on. .
IX. Old Business
a. The Board scheduled a Special Board meeting for January 7, 2010 at 6:00 p.m. in the Sandoval Junior-Senior High School Board room. The meeting will be held to discuss the Race to the Top application, finances and any other business that comes up.
X. New Business
a. Shall the following Consent Agenda items be approved? 1. Approve open and closed meeting minutes from November 16, 2009 2. Approve activity fund, accounts and expenditures 3. Approve December bills and payroll 4. Approve repayment of the Revolving Fund 5. Accept Darlene Phillips’ resignation as Title I Aide/Isolation Monitor/Study Hall Monitor with regrets 6. Approve the first reading of the Press Plus policies: 2:20 Powers and Duties of the Board of Education 2:40 Board Member Qualifications 2:70E Exhibit – Checklist for Filling Board Vacancy by Appointment 2:110 Qualifications, Term and Duties of Board Officers 3:40 Superintendent 4:30 Revenue and Investments 4:40 Incurring Debt 4:100 Insurance Management 4:110 Transportation 4:140 Waiver of Student Fees 5:30 Hiring Process and Criteria 5:90 Abused and Neglected Child Reporting 5:100 Staff Development Program 5:120 Ethics 5:250 Professional Personnel – Leaves of Absences 5:280 Educational Support Personnel – Duties and Qualifications 5:330 Educational Support Personnel – Sick Days, Vacation, Holidays and Leaves 6:110 Programs for Students at Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program 6:300 Graduation Requirements 6:310 Credit for Alternative Courses and Programs, and Course Substitutions 6:320 High School Credit for Proficiency 6:340 Student Testing and Assessment Program 7:190 Student Discipline 7:240 Conduct Code for Participants in Extracurricular Activities 7:300 Extracurricular Activities 8:100 Relations with Other Organizations and Agencies
b. Shall the Board approve the School Improvement Plan for the Sandoval High School?
c. Shall the Board adopt the tax levy and approve the filing of the “Certificate of Tax Levy” at the County Clerks’ office?
d. Shall the Board adopt the “Truth in Taxation – Certificate of Compliance” and the filing of it at the County Clerks’ office?
e. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees?
Return to Open Session:
f. Shall the Board employ Sarah Hodge as Junior High Volleyball Coach?
g. Shall the Board employ Sarah Hodge as Isolation Monitor/Study Hall Monitor?
h. The Board scheduled the annual Superintendent’s evaluation for January 7, 2010 at 6:00 p.m. in the Sandoval Junior- Senior High Board Room.
XI. Communications
a. The Board received a thank you note from the family of Vinis Murray for the plant that was sent to the funeral.
XII. Adjournment
Approved: _________________________________ Board President Approved: _________________________________ Board Secretary
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m.
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Raquel Altom, John Rohner, Nichole Brubaker, Leslie Smith, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. There were no student or staff recognitions.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. There were no comments from the employees or public.
V. Board Committee Reports
a. There were no Board Committee reports.
VI. Other Reports
a. There were no other reports.
VII. Principals’ Report
a. Mr. Maddox gave several handouts to the Board members. He reviewed the student and staff recognitions and went over several events that are taking place at the school. Mr. Maddox gave the Board a revised School Improvement Plan due to some minor language changes that had to be made. Mr. Maddox gave the Board a proposal for a bowling team submitted by David Schauer. The proposal states that there would be no cost involved for the first 2 years. Mrs. Lyons asked to see figures of what it would cost to run the program after the two year period in order to see if the District would have funds available to pay for
the program. Mr. Maddox also gave the Board honor roll lists, the junior high volleyball roster and schedule, the junior high scholar bowl schedule and the high school girls’ basketball tournament schedule.
b. Mr. Schulte stated that today was Pizza with the Principal Day. There were 47 students that participated which was about 80% of the school. In order to participate, students must have no behavior issues, no absences and less than three tardies for the entire quarter. There will be a Parent Information night held on Thursday, January 28, 2010 at 6:00 p.m. in the elementary school cafeteria. They will be discussing RTI, PBIS and the census. Shalom will be providing sloppy joes, chips, tea, lemonade, cake and cookies. A movie will be shown to students so that parents can attend the meeting. PBIS team members include Mrs. Nolte, Mrs. Hollenkamp, Mrs. Wimberly, Mrs. Benjamin, Mr. Neikes, and Mr. Schulte. Mrs. Stocking is the internal coach and Terry Burgener from KSED is the external coach. RTI team members include Mrs. Conrad, Mrs. Jett, Mrs. Detmer, Miss Holland, Mrs. Smith, Mrs. Benjamin and Mr. Schulte. Title I ARRA money was received which will be used to update the computer lab, computers and smartboards at the elementary. The computers have been ordered and are in. Smartboards have not been ordered yet. This Project is being done in a step by step process to make sure everything is completed before moving on to the smartboards. A letter was received from the Illinois Department of Public Health regarding core samples that were taken in October 2009. The letter stated that the elementary is within safe and acceptable limits of lead and other heavy metals. No action is required at this time.
VIII. Superintendent’s Report
a. Mrs. Garrison gave the Board a handout which contained financial information. She started with a state of the State update. Currently, we have received all of the General State Aid payments. The State currently owes the District $158,047.68 which consists of reimbursements from Special Education, Pre-K, Reading Improvement Block Grant, Safety Education Block Grant, Transportation and Breakfast and Lunch Program. Payments are not be received in a timely manner. Sandoval is not the only school, but it is like this across the state. Expenditures as of January 14, 2010 are as follows: Education at 46.91%, Building at 50.62% and Transportation at 38.11%. The prediction for state revenue next year continues to get worse on a day to day basis. The current prediction for next year is flat funding, which is best case scenario. Flat funding would still mean the District would need to cut an additional $75,000. Doomsday scenario is a $700 reduction in General State Aid per student, which is $425,000 in funding. ARRA has created a billion dollar hole. This is negotiation year for both unions. Mrs. Vonder Haar and Mrs. Schlau are both interested in the interest based bargaining which is a positive sign. It is important to keep the relationships as positive as possible. Training will be done as a group and dates need to be set for the training, which we are looking at March or April. The date was tentatively set for April 9th and 10th.
IX. Old Business
a. There was no old business.
X. New Business
a. Shall the following Consent Agenda items be approved? 1. Approve open and closed meeting minutes from December 14, 2009 and January 7, 2010 2. Approve activity fund, accounts and expenditures 3. Approve January bills and payroll 4. Approve repayment of the Revolving Fund 5. Approve the second reading of the Press Plus policies: 2:20 Powers and Duties of the Board of Education 2:40 Board Member Qualifications 2:70E Exhibit – Checklist for Filling Board Vacancy by Appointment 2:110 Qualifications, Term and Duties of Board Officers 3:40 Superintendent 4:30 Revenue and Investments 4:40 Incurring Debt 4:100 Insurance Management 4:110 Transportation 4:140 Waiver of Student Fees 5:30 Hiring Process and Criteria 5:90 Abused and Neglected Child Reporting 5:100 Staff Development Program 5:120 Ethics 5:250 Professional Personnel – Leaves of Absences 5:280 Educational Support Personnel – Duties and Qualifications 5:330 Educational Support Personnel – Sick Days, Vacation, Holidays and Leaves 6:110 Programs for Students at Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program 6:300 Graduation Requirements 6:310 Credit for Alternative Courses and Programs, and Course Substitutions 6:320 High School Credit for Proficiency 6:340 Student Testing and Assessment Program 7:190 Student Discipline 7:240 Conduct Code for Participants in Extracurricular Activities 7:300 Extracurricular Activities 8:100 Relations with Other Organizations and Agencies
b. The Policy Committee schedule a meeting for February 9, 2010 at 5:30 p.m. in the Sandoval Junior-Senior High School Board room.
c. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees?
Tammy Neu and Rae Ann Gore entered Closed Session at 7:58 p.m.
Return to Open Session:
d. Shall the Board approve David Knipping’s request to serve as Volunteer Junior High Volleyball Assistant Coach?
e. Shall the Board appoint Jennifer Garrison as the Freedom of Information Act Officer?
XI. Communications
a. The Board received the following thank you note: - Steve Speiser for flowers sent to him in the hospital - Family of Don Rohner for plant sent to funeral - Family of Barbara Benjamin for plant sent to funeral - Leah Brandmeyer for flowers sent to her in the hospital
XII. Adjournment
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Vickie Kees, Lucas Crawford, Monica Seals, John Scattergood, Robbyn Stocking, David Schauer, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Mr. Wood stated that Mrs. Saddler’s daughter, Christonia, won the state free throw contest in Decatur. The next round will be held in Iowa.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. Robbyn Stocking thanked the school board for allowing her to be the internal coach at the elementary school for the PBIS program. She is very excited and she said the students and faculty are very excited about the program also. She said that it is going to be a very positive program.
V. Board Committee Reports
a. President Morris state that the Policy Committee had a meeting. Tonight will be the first reading of the policies. Policy 6:185 will not be adopted. The policy has do with remote education programs. IASB is not recommending the policy be adopted either. On policy 2:200, the committee recommends option 4 which states “may take the open meetings act training”. The School Wellness Policy was also reviewed. The policy will be discussed later in the meeting.
VI. Other Reports
a. Annual School Board Dinner Meeting – Mr. Merten, Mr. Wood and Mrs. Garrison attended the meeting. Mr. Merten stated that there were several speakers, but they all said the same things. If Illinois could file for bankruptcy, the state would. Illinois is in worse shape than California. Mr. Wood stated that Illinois is in terrible straits. Everyone is purposely holding off doing anything to fix the problems until after the elections in November.
VII. Principals’ Report
a. Mr. Maddox gave several handout to the Board listing student and staff recognitions and different things that are going on at the junior-senior high. Mr. Maddox stated that fundraisers could be done for the bowling team shirts. The bowling team would participate in 20 dates so that the team could end up playing several games on that date. There are no entry fees for match dates, but there would be tournament fees involved. There is only one class of teams which could mean the team could be playing in Carbondale, etc. The fee per date would be somewhere around three hundred dollars. The Sandoval Junior High School received the Academic Improvement Award – 2009 Illinois Honor Roll. The school also received the Spotlight School Award which is one of the categories of awards. The junior high was one of 147 schools that received the award. There will be no school this Friday, Friday, February 26, 2010 due to the Tri-County Institute. ISAT testing will be March 2nd through March 5th.
VIII. Superintendent’s Report
a. Mrs. Garrison gave the Board a handout regarding the budget update. Currently, the state owes the District about $160,000 which consists of transportation being $57,415.38 and Pre-K being $30,072.00. Expenditures are as follows: Education 57.33%, Building 56.7%, and Transportation 45.14% which is due to the contract amendment with Geiger Bus Services. As far as the state budget, the legislators are saying to expect a 10% cut to the foundation level across the state. What that means to Sandoval is about $400,000. We are still planning to implement the budget reduction plan starting in March with any possible reduction in force. The Professional Learning Committee has met several times. There is a handout in the Board packets. We are looking at changing the master schedule at the junior-senior high next year. We are looking at adding an RTI hour which would be an 8th hour. At the elementary, we are looking at adding a reading block of 100 minutes for Kindergarten through second grade. Currently, the elementary has what is called “Power Hour”. One of the policy updates discussed at the Policy Committee meeting was about a grab and go breakfast. About 20 to 25% of the junior-senior high students eat breakfast versus about 48% at the elementary. This would mean from 8:00 a.m. to 8:15 a.m., the junior-senior high could serve a bag breakfast that contains all the requirements. If this option does not work, the junior-senior high could have the possibility of applying for an exemption. We will have more discussion at the next Board meeting. Also, we are looking at the ala carte line. Mr. Speiser stated that the grilled chicken and hot pockets are the best sellers. We need to look and see if any cuts can be made in the ala carte line starting next year. There will be more discussion on this subject also at the next board meeting. Mrs. Garrison also reminded the Board members that goal setting is set for March 6th from 9 a.m. to 3 p.m. and Interest Based Bargaining training will be held April 16th and 17th.
IX. Board President’s Report
a. President Morris stated that he thought it would be great to use part of the meeting for professional development. President Morris gave a handout to each Board member that he put together. He also offered the rest of the members this time to use to help with Board development. He stated that he is very proud of the Board members and this is just a reminder of how a Board member should act.
X. Old Business
a. The Board scheduled a Building Committee meeting for March 10, 2010 at 5:45 p.m. The committee will tour the junior-senior high to discuss energy saving ideas. The committee will then go the elementary school for a tour.
XI. New Business
a. Shall the following Consent Agenda items be approved? 1. Approve open and closed meeting minutes from January 25, 2010 2. Approve activity fund, accounts and expenditures 3. Approve February bills and payroll 4. Approve repayment of the Revolving Fund 5. Approve Glass and Shuffett to conduct an A-133 Single Audit for an additional $1,500 6. Accept Shirley Hand’s retirement request as Elementary Library Clerk with regrets 7. Accept Diane Adam’s retirement request as 6th Grade Teacher with regrets 8. Accept Steven Clifton’s retirement request as LD Resource with regrets
b. Approve the first reading of the Press Plus policies: 4:120 Food Services 4:130 Free and Reduced-Price Food Services 6:60 Curriculum Content 6:185 Remote Educational Program 7:10 Equal Educational Opportunities 7:20 Harassment of Students Prohibited 7:180 Preventing Bullying, Intimidation and Harassment 8:70 Accommodating Individuals with Disabilities 2:200 Types of Board of Education Meetings 2:250 Access to District Public Records 4:110 Transportation 4:150 Facility Management and Building Programs 4:160 Environmental Quality of Buildings and Grounds 5:10 Equal Employment Opportunity and Minority Recruitment 6:20 School Year Calendar and Day 6:50 School Wellness
c. Review School Wellness Policy – Mrs. Garrison stated that when the Policy Committee reviewed the School Wellness Policy, they found a few areas that do not comply with what we are doing. We need to change the wording or change what we are doing. The first is scheduling lunch periods to follow recess. Currently, we have lunch then recess. The committee is recommending a word change. The second is school fundraising activities not following the wellness policy such as selling candy bars. The recommendation is to reword the sentence. The third is school sponsored events. It was suggested to use recommended, but not required. The fourth is not withholding physical activity. The recommendation is to leave as worded.
d. Shall the Board set high school graduation for May 21, 2010 at 7:00 p.m.?
e. Shall the Board set the junior high graduation for May 24, 2010 at 7:00 p.m.?
f. Shall the Board adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees?
Return to Open Session:
XII. Communications
a. There were no communications.
XIII. Adjournment
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m.
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: David Schauer, Barth Bookhout, Angie Helm, Jennifer Hopkins, Connie Mudd, Robbyn Stocking, Amy Telford, Lisa Vonder Haar, Kristina Holland, Gaye Butler, Sonia Saddler, Judy Bundy, Leslie Smith, MaryJoh Hughes, Jon Mattson, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. There were no student or staff recognitions.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. Judy Bundy read a letter to the Board that she wrote. It stated the following: Dear Board Members, Administrators and Patrons of Sandoval School District, We should keep the elementary music program intact because elementary music is NOT an extra-curricular activity. There is abundant solid research that proves the study of music enhances and improves learning in other disciplines, with a strong correlation to the development of language, reading and math skills. It is the most “bang for the buck” program you have. The elementary music teacher serves all 320 students in the building. It is currently the ONLY Fine Arts course offered to the students at Sandoval Grade School. It also allows classroom teachers additional time for planning and coordinating their curriculums. Consider the cost per student for a year of music. Compare that to the cost per student of any other program in the District. If students have had no exposure to music or learning music skills before junior high, it is unlikely that they will be interested in beginning at that time. We have had the grade school gym filled to capacity twice this year for music programs and will present a “Spring Showcase” tomorrow night to another large crowd. Parents, grandparents and others interested in encouraging and
supporting these students have the opportunity to see them proudly perform and show off their skills. Please consider the educational impact the loss of the elementary music program would have on the Sandoval School District. If cuts have to be made, please consider going back to half-time music, as it was three years ago. Sincerely, Judy Bundy Sandoval Elementary Music Teacher
b Ms. Stocking stated that the Pre-K and Early Childhood programs are important at a ground level to the school system and we reach a lot of kids that way. The teachers see a lot of difference when kids attend the programs and when they don’t. Ms. Stocking urged everyone to write the congressmen and anyone at the state level. Mr. Schulte stated that Ms. Landreth sent letters home to parents last week that contained all the representative and senator addresses and encouraged them to write letters.
V. Board Committee Reports
a. President Morris state that the Building Committee took a tour of both buildings. Mr. Merten stated that the goal of the tours were to look for energy saving ideas, safety needs and cleaning needs. President Morris stated that there are key areas of both buildings that we need to key an eye on due to the age of the buildings.
VI. Other Reports
a. Professional Learning Community Presentation – Ms. Telford gave the Board an article that she found. She stated that the teachers are feeling that they need more time to meet the challenges that are in front of them. They are asking for an early release day each week in order to have collaboration time. They are finding it very difficult to do what is required of them. Several teachers went to RTI workshops. Ms. Hopkins attended the meeting and stated that the meeting really explained what is required of her and the whole District. If RTI is used correctly, it will open us up to work as a community. If we can work as teams to track students and see where the holes are, then we can fix the problems as they come.
b. School Board Goal Setting – President Morris stated that the meeting was held on March 6, 2010, with Larry Dirks as the presenter and facilitator. It was a very successful day. There will be several follow up meetings to finalize everything. President Morris thanked everyone that showed up for the meeting.
VII. Principals’ Report
a. Mr. Schulte showed a picture of the 7th grade volleyball team that was in the newspaper. The team finished third at St. Theresa. Mr. Schulte stated that they are working on the reading curriculum at the elementary school. The reading series is a 2001 copyright and the supplemental resources are not in the catalog. The State has pulled all textbook loan money. We need to think about where we can pull money from the budget to fund buying a new reading series. There are about seventy students that will have pizza with the principal. New smartboards and computers are being installed at the elementary due to the ARRA Title I funds that were received. ISAT testing was finished last week. The elementary sign had a power surge that burned out the antenna.
b. Mr. Maddox gave the Board several handouts. He reviewed the student and staff recognitions with the Board. Mr. Maddox stated that he will be attending the Midland Trail Conference meeting on Wednesday. One of the topics that will be discussed is the continuation to conference fall baseball. Mr. Maddox recommended that the school cut the fall baseball program and keep the spring baseball program. Mr. Maddox stated that if any Board member is interested in serving on the student handbook or athletic/activity handbook committees, please let him know. Mr. Maddox gave the Board a handout of the proposed bell schedule for next year. Patoka and Sandoval are looking at combining transportation costs for the Okaw program.
VIII. Superintendent’s Report
a. Mrs. Garrison stated that currently the bank is not set up to run direct deposit of the school payroll. She will be contacting the bank to see if they will work with us on this matter. Mrs. Garrison gave the Board a handout regarding the budget update. Currently, the state owes us $100,000 more than last month. The state budget for next year shows a 17% reduction in K – 12 education. Expenditures for the Education Fund are at 62.88%. The Building Fund is at 62.8% and the Transportation Fund is 56.0%. Mrs. Garrison will be in Springfield tomorrow at a “Working with Legislators” meeting. The District is in year 2 of the lighting program and if we go ahead and do year 2, it would save about $2,000 a year. Field trips that are already planned for this year will take place. This is something we need to look at for next year. Transportation is to be cut by the State by 20%, which is reimbursable money.
IX. Board President’s Report
a. President Morris read an IASB article that he found. President Morris recommended holding a town hall meeting that would educate the public on what is going on at the state level. President Morris asked that members get dates to Mrs. Garrison by the end of the week.
X. Old Business
a. Bowling Team – President Morris stated the proposed numbers look good. The dilemma is what if the money or support is not there in two years. With the current fiscal climate, the school can not take on the venture. The Board thanked Mike Chambers and Mr. Schauer for bring the proposal to the Board.
b. Shall the Board approve the Grab-n-Go Breakfast for the Junior-Senior High School beginning with the 2010-2011 school year?
c. Discussion on the a la carte lunch options at the Junior-Senior High School - Mrs. Garrison stated that at the last meeting, we came to the conclusion that there are too many items. Mrs. Day stated that what is on the menu is what should be served in the tray line. The a la carte line is for when you don’t want what is served in the tray line. She suggested cutting the options in the tray line. President Morris suggested making changes on a trial basis. Compare the numbers after the trial is over and see what works best. XI. New Business
a. Shall the following Consent Agenda items be approved? 1. Approve open and closed meeting minutes from February 22, 2010 2. Approve activity fund, accounts and expenditures 3. Approve March bills and payroll 4. Approve repayment of the Revolving Fund 5. Approve IHSA membership for 2010-2011 6. Approve the first reading of the School Wellness Policy 7. Approve the second reading of the Press Plus policies: 4:120 Food Services 4:130 Free and Reduced-Price Food Services 6:60 Curriculum Content 6:185 Remote Educational Program 7:10 Equal Educational Opportunities 7:20 Harassment of Students Prohibited 7:180 Preventing Bullying, Intimidation and Harassment 8:70 Accommodating Individuals with Disabilities 2:200 Types of Board of Education Meetings 2:250 Access to District Public Records 4:110 Transportation 4:150 Facility Management and Building Programs 4:160 Environmental Quality of Buildings and Grounds 5:10 Equal Employment Opportunity and Minority Recruitment 6:20 School Year Calendar and Day 6:50 School Wellness
b. Shall the Board adjourn to Closed Session to discuss minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of minutes, the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees?
Heather Day left the meeting at 9:25 p.m.
Return to Open Session:
c. Shall the Board keep the Closed Session minutes closed for the following dates: 1. September 21, 2009 2. October 1, 2009 3. October 5, 2009 4. October 19, 2009 5. November 16, 2009 6. December 14, 2009 7. January 7, 2010 8. January 25, 2010 9. February 22, 2010
d. Shall the Board employ Lacey Howell as Part-Time Individual Aide for the remainder of the 2009-2010 school year?
e. Shall the Board adopt the Reduction in Force Resolution as read for the custodial staff and teachers’ assistants?
f. Shall the Board adopt the Reduction in Force resolution as read for the non-tenured teacher dismissal?
XII. Communications
a. The Board received a thank you note from Kevin Conrad for flowers sent to him while he was in the hospital. The Board also received a thank you from MaryJoh Hughes for flowers sent to her in the hospital.
XIII. Adjournment
SANDOVAL COMMUNITY UNIT SCHOOL DISTRICT 501 BOARD OF EDUCATION MEETING Sandoval Junior-Senior High School Board Room 7:00 p.m.
MEETING MINUTES
I. Roll Call and Pledge of Allegiance
a. President Morris opened the meeting with the roll call. President Morris led Board members and guests in reciting the Pledge of Allegiance. Also present: Amy Telford, MaryJoh Hughes, Herb Williams, David Schulte, Jim Maddox, Superintendent Jennifer Garrison and Board Recording Secretary, Teresa Cooksey.
II. Student and Staff Recognition
a. Ms. Telford stated that the school received the Biodiversity Field Trip Grant from the Illinois Department of Natural Resources in the amount of $500.00. The grant is funded by outside sources. Ms. Telford will be taking her Earth Science class to the Illinois caverns on Friday.
III. Removal of Items from Consent Agenda
a. There were no items removed from the Consent Agenda.
IV. Recognition and comments from employees and public
a. President Morris welcomed everyone in attendance.
V. Board Committee Reports
a. There were no Board Committee reports.
VI. Other Reports
a. Town Hall Meeting – President Morris stated that the meeting had a pretty good turnout. The meeting was held after the Family Reading Night and PTO meeting at the elementary school. A lot of parents stayed for the meeting. There were a lot of questions asked and a lot of ideas were given by those in attendance. The names and addresses of senators and representative were handed out at the meeting. Parents and students were encouraged to write letters.
VII. Principals’ Report
a. Mr. Schulte stated that last week was Internet Safety Week at the elementary. Each class had instruction on being safe on the internet. There were drawings at the end of each day for t-shirts and gift cards. PTO spent about $500.00 on this event. Next week is Relay for Life Week. Each day is a different theme day with different activities. There will be a special guest singer performing on Monday morning at the opening ceremony. Miles of Smiles served 127 students at the elementary school. They check for cavities, areas of need and put sealants on. This also fulfilled dental requirements for many of the students. The school writes a letter in support of the program. Several PBIS and RTI meetings have been held. Mr. Schulte will start working on making the junior high school-wide Title I. Next year will be the planning year with implementation the following year. The Spring Fling Dance will will be held on May 7, 2010. Honors programs will be held on May 13, 2010. Mr. Pennington has prepared a list of repairs for the elementary school that need to be completed. June Adams, a former teacher, passed away. Administrative Assistants Day is this Wednesday. Mr. Schulte asked everyone to thank them for all that they do.
b. Mr. Maddox gave the Board several handouts and reviewed them with the Board. Mr. Maddox passed around pictures of the Junior High Scholar Bowl. The southwest end of the gym floor received some damage due to water backing up a drain in the ice machine room. The room used to be a girls’ restroom. That section of the floor is now rippled. This occurred on April 7, 2010 when the area received heavy rain. Mr. Ritter, with Design Architects, believes this would be a village problem. Last week was Internet Safety Week at the junior- senior high. A poster contest was held and the top winners had a pizza party. Relay for Life will be held May 3rd through May 7th. Several of the same activities will be held. Prom will be held this Saturday. Post Prom participants will be going to Lazer Force in Caseyville, IL. Miles of Smiles served 14 students at the junior-senior high. Mr. Maddox asked everyone to thank all the secretaries for everything they do. Mr. Maddox asked all Board members to meet in his office at 6:30 p.m. on both graduation nights.
Rae Ann Gore entered the meeting at 7:14 p.m.
VIII. Superintendent’s Report
a. Mrs. Garrison stated that Mr. Merten attended a KSED Governing Board meeting and at that meeting, Mr. Merten was made aware that each school board must approve a new joint agreement. The Governing Board approved the first reading. On May 3, 2010, Mr. Merten and Mrs. Garrison will attend another Governing Board meeting for the second reading and approval. After that meeting, every school board must approve the joint agreement. If one school board out of 33 does not approve the agreement, then all districts will not receive the Special Education IDEA federal funding. It is very important that all school boards approve the joint agreement or the district that does not approve it will be holding up the funds for 33 districts. Currently, the state and federal government owes the district $445,860.80. There is one general state aid payment vouchered in the amount of $126, 779.74. If you take away that payment and the amount due from the federal government for the breakfast and milk programs, the amount would be $311,627.31. Last week Mrs. Garrison went to the capital and met with Senator Jones. He informed Mrs. Garrison to expect for a six month budget to be passed on May 7, 2010. Last week at the federal level, there was talk of more stimulus
money for another year. We had GFI make a proposal for consolidating the copy machine billing and leasing for both buildings. We would be looking at about a $4,448 savings for the first year. Also, it would resolve all the billing issues that we have with Ikon. Mrs. Cooksey spends a lot of time researching and fixing mistakes that Ikon is making on the bills. Mrs. Garrison contacted some references that were given to her and they had nothing but positive things to say about GFI. Mrs. Gore and Mr. Merten stated that they both have dealings with GFI and have had good luck with them and the response time for repair is really good. Mr. Wood questioned why it was only a one year contract and why should Executive Business Products lose their business because of Ikon’s mistakes on the billing. President Morris suggested that we should see if Executive Business Products is able to give us the same deal as GFI. Mrs. Garrison stated that she will look into everything and bring this item back for review at the next Board meeting. Mrs. Garrison asked the Board if they were interested in holding another Town Hall meeting. It was agreed upon that one meeting is sufficient at this time. The Board was given the Interest-Based Bargaining schedule. The dates were based on the availability of Mr. Cooper. Mrs. Garrison asked the Board members to let her know what dates they would be attending. There will be a Parent Drug Awareness Presentation on May 10, 2010 at 6:30 p.m. It will be held in the cafetorium of the Sandoval Junior-Senior High School. Sergeant Kevin Cripps from the Marion County Sheriff’s Department will be presenting the program. This meeting will be for adults only due to this being a hands on presentation.
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